How to use the scanner at the General Reference (gRef) desk

Basic scanning instructions

1. First place the document:

• (single page) lift the lid, place on the glass - face down like a copier, line up in upper right
• (multiple pages) place face up in the tray feeder on top

2. Touch the Email button

3. You must fill out the From and To addresses.

• Push each letter on the touch screen
• After touching OK, a message will pop up: 'Add to "Local" address book?' - - Touch Yes ONLY if you want this address saved and potentially available to other users

• Other fields (CC, Subject, BCC) are optional

• (See below if you'd like to change sending options)

4. When ready, press Start at the bottom of the screen

• You will hear the scanner working and the top of the screen will list actions as they are taken.

5. After scanning and sending is complete, a message will pop up: 'Do you wish to keep the current settings?' - - Touch Yes if you'd like to scan another document to the same address. Will automatically erase settings if neither Yes nor No are selected after ~60 seconds.

To change sending options (eg - send as different file format)

Follow previous instructions...

3a. Touch Email Settings.

On the next screen, touch Email Settings again.

Options (default in bold):

• File Type (PDF, JPEG, TIFF, MTIFF)
• Color (Color, Black & White)
• Resolution (75, 150, 200, 300 DPI)
• File Size (Small, Standard, Large)

Press OK.

Additional notes

• Maximum size is 9" x 12".
• Hotmail addresses seem to have problems receiving the emails. Yahoo addresses do not have the same problems.